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school/work, tablet pcs and workflow

post #1 of 9
Thread Starter 
So i got a convertible notebook. What that means is the screen swivels around 180deg, folds down, and turns in to a tablet that you can write on. I think they could help a lot of people here so i'll give a brief rundown of the capabilities of the system i'm using.

Since i hate carrying things, i was looking at 14" notebooks as a compromise, but then when i saw the 12" ones, the difference in size was substantial enough that i didn't want to consider anything else. The tablet functionality was just an extra for me. I didn't start off looking for a tablet. There are tablets with better functionality than mine, but I was originally only looking to spend around 1100 for this thing and ended up spending around 1500. (CDN)

I must say that after a weekend of playing with it. It is awesome. Anyone that finds themselves taking lots of notes, or recording meetings, or that has lots of documents they'd like to pull together in to one place, should definitely consider getting a tablet or convertible notebook. It's ideal for students, lawyers, or anyone that writes a lot and has lots of different papers from all over that they'd like to organize a bit better.

The software:
I'm using Windows Vista and MS OneNote 2007. Vista is important because it incorporates new tech to make life with tablets a lot better. It's got great handwriting recognition that can be trained per-user. Anywhere you can use a mouse or a keyboard, you can do input with a pen and it's very easy.

The real treat is OneNote 2007 though. For those that have never used it, and you probably havent if you don't have a tablet, it enables to organize your documents in to a notebook structure. So you could have notebooks for each case, or class. You could then subdivide each notebook in to section groups. Your Roman history class might contain section groups for your lecture notes and essays. Each section group can then hold individual sections, which are themselves containers for the actual pages you work with and add notes to. You can setup the hierarchy however you want.

You can write notes out by hand, type them, copy & paste and import the content from other sources. So if you've got a set of Powerpoint slides you'd normally print and then write all over, you can instead import it in to your OneNote page and write all over it. That way it will be stored in an appropriate place with all other related documents. Also, your handwriting becomes indexed and searchable. No more flipping through pages trying to find that little memo you'd written to yourself. You can also convert your handwriting to text if you choose to.

Another REALLY cool feature is integrated audio and video recording capability. You can be in a meeting or lecture and just hit the record button from within onenote and it will timestamp the recording and add it to the appropriate page. This makes it super easy to relate the audio files to their accompanying notes. If you start a new pages, you can start a new recording that will be associated with it. You can also INdEX your recordings. That's right, you can do a text search of your recordings.

Another neat thing is that it has Outlook integration. You can create todo lists or tasks within onenote by using special tags that will automatically add it to your outlook tasks as well! I haven't gotten too in to the tagging system yet, but in short it makes it easier to find things that you'll want to come back to later.

One last really neat feature is snipping. Think of this as printscreen without the annoying mspaint job afterwards. You can hit the Windows key + s and it gives you a cursor to copy from any window you like. It grabs text and images, or even just parts of the image if you don't select the whole thing. it then sends it straight in to onenote. This is a great feature for research. For example you could create a bibliography section and save yourself all the writing an annotating by using this feature.

The hardware:

The main thing when choosing a tablet is active vs. passive digitizer. An active digitizer uses spatial information from the pen to determine what you're writing. A passive digitizer is just a regular old touchscreen. Active is better because it's more accurate and you don't have to apply constant pressure. Writing with it is more natural.

Having said that, active models are about 4-500 more expensive. It's definitel worth the price if yuo're a prolific note-taker though.I'm not, and i was already going over-budget for what was just supposed to be a computer to connect to work with in case something went wrong while i was in class. For active you're looking at 1700+. Passive can be had for as little as 1300.

Anyway, that's it. I hope some others decide to give them a try. I don't think i'll ever go back to taking paper notes again.
post #2 of 9
Quote:
Originally Posted by GQgeek View Post
I must say that after a weekend of playing with it. It is awesome. Anyone that finds themselves taking lots of notes, or recording meetings, or that has lots of documents they'd like to pull together in to one place, should definitely consider getting a tablet or convertible notebook.


There should be a comma between the two "it" and "in to" is one word. After those two glaring mistakes, I could not bring myself to reading the rest of your review. Fix them and I shall reconsider your grade.
post #3 of 9
OneNote is an awesome software. Other than the missing replace function (Ctrl+H in Word), it's a great note taking software. I've been using it for taking notes in law school for the past 2 years on a normal IBM ThinkPad. I pity the fools taking notes in Word or, even worse, WordPerfect.
post #4 of 9
Sounds pretty cool. Something that finally combines the flexibility of handwritten notes with digital storage/searching capabilities.
post #5 of 9
I'm resurrecting this thread in the hope that someone can suggest a software application that does what I would like. I do a lot of note-taking, book reviews, and paper writing that I would like to incorporate into a hierarchical system that also allows tagging and linking between entries. Most of my longer papers and reviews are done in Word and would need to be linked into the system.

OneNote and other similar applications provide all of the above capabilities, but so far as I have been able to determine, none offer a search function that works on linked/embedded documents. Since large amounts of the content are in external Word documents, the inability to search through them is a significant drawback. I know that OneNote can embed the content of Word documents and then index that, but I need it to index any changes made to those documents. If I go back and revise a paper or review, those updates need to be searchable without me having to re-embed the document in OneNote or another application.

Has anyone used a note-taking application or personal information manager that does something along those lines?
post #6 of 9
Thread Starter 
If you link your word document instead of embedding it, will onenote index it?
post #7 of 9
Quote:
Originally Posted by GQgeek View Post
If you link your word document instead of embedding it, will onenote index it?
No, it doesn't appear to index it either way. It's kinda' surprising because you would think it would be a pretty commonly-used feature. It almost seems like I have to move up to a full-blown content management system to find that kind of functionality.
post #8 of 9
Thread Starter 
Quote:
Originally Posted by dah328 View Post
No, it doesn't appear to index it either way. It's kinda' surprising because you would think it would be a pretty commonly-used feature. It almost seems like I have to move up to a full-blown content management system to find that kind of functionality.

Windows 7 itself should index though.... And 7 can index both your onenote and separate docs (i doubt it recursively indexes nested files though), so maybe just link and let 7 take care of it?
post #9 of 9
Quote:
Originally Posted by GQgeek View Post
Windows 7 itself should index though.... And 7 can index both your onenote and separate docs (i doubt it recursively indexes nested files though), so maybe just link and let 7 take care of it?
I'm still on XP so Windows Search there is not quite as good. It's still annoying to rely on a separate search tool because its search range cannot be limited to the set of notes/documents you're working with in OneNote. Ah well, I guess I will keep looking.
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